Trip Planner Page

Overview

Whether you are a trip planner, music director or parent, our team wants to make planning your music festival trip effortless. While there is a lot to see and do in Orlando, Florida, your main goal is planning your performance. Our trip planner page has been dedicated to assist you in finding all the forms and resources needed to plan your OrlandoFest festival performance and performance workshop.

OrlandoFest has the honor and privilege of working with many of the nation’s top Student Travel Planner companies. These companies are dedicated professionals that make planning your trip easy, so you can focus on your students and preparing them for their the OrlandoFest performance!!

Registration

How to Register for OrlandoFest :

• Review the important information in our 2011-2012 OrlandoFest Director’s Manual (COMING SOON!)
• Select the appropriate Division, Ensemble Classification and Adjudication Status
• Submit the OrlandoFest registration form
• Or you may Register Online
• Submit the registration fee ($100) for each ensemble

Groups are not considered registered until a completed registration form along with the registration fee is received for each ensemble. OrlandoFest will endeavor to schedule ensembles in the order that complete registrations are received.

Participating ensembles will be scheduled based on:

• Receipt of completed registration form and $100 registration fee
• Ensemble classification
• Student cross over

While every attempt will be made to accommodate requested times, OrlandoFest will employ the above information in setting the festival schedules. Final schedules will be sent electronically at least four (4) weeks prior to your selected OrlandoFest dates.

Until the registration form and registration fee is received for each ensemble, ensembles will not be considered registered for OrlandoFest. Availability in OrlandoFest is not guaranteed until final confirmation. During the scheduling process, we will work to schedule ensembles in the order that registrations were fully confirmed.

Payments and Deadlines

Payments for your OrlandoFest performance are divided into the following categories:

• A $100.00 registration fee, per ensemble per school, is due with your OrlandoFest registration. Until OrlandoFest receives the registration form and fees for each ensemble, your performance ensembles will not be considered registered. Availability in OrlandoFest is not guaranteed. During the scheduling process, we will work to schedule your ensembles in the order that registrations were fully confirmed.
• Your 1^st payment for your OrlandoFest Package is divided into (two) 2 installments, with one half or your balance due 60 days before your OrlandoFest performance. The remaining balance on your account is due 30 days before your performance. Invoices will be mailed to you, or your travel planner, approximately 75 days before your scheduled payment is due.

*It is essential that this payment arrives on time, or your final invoice will be incorrect.

Any registered performance group that has not made any payment by the final payment deadline will be canceled, and their performance groups will be removed from the OrlandoFest performance schedule. Once an ensemble has been removed due to lack of payment, their account cannot be reinstated, unless full payment is provided within (seven) 7 days of being removed from the OrlandoFest schedule.

Ensemble Number Changes

When making payments, please make any necessary corrections on your invoice and include a copy with your payment. Changes must be submitted at least 25 days prior to your performance. Final counts are due 14 days prior to your performance weekend.

Payment Methods

OrlandoFest accepts the following payments:

• Check (OrlandoFest will accept check payments via our on-line invoicing)
• Money Order
• Cashier’s Check. Especially if payment is within 14 days of your performance, a cashier’s check must be submitted
• We DO NOT consider Purchase Orders a form of payment.

All invoices are issued in U.S. funds and all payments are due in U.S. currency.

Returned Checks

There is a $25.00 penalty for all returned checks. If a personal check issued by a parent affiliate with your organization is returned for any reason, your group will be held responsible for the $25.00 fee.

Performance Group Cancellations

You may cancel your entire performance group 45 days prior to arrival, without penalty. If you cancel your performance group within 45 days of your scheduled performance date, the following penalties will apply:

• 44-30 days $500.00 penalty will apply for the group
• 29-14 days $1000.00 penalty will apply for the group
• Inside 14 days — 50 percent of group’s total package costs

Individual Cancellations

You may make ensemble changes up to 14 days prior to arrival. Once your final counts are confirmed, you may not make any changes past that deadline (Please see payment schedule guide.). If individual cancellations are made after the final counts, then a penalty will apply equal to the individual or individual’s package price that was purchased.

Resources

Performance Preparation

Participation in OrlandoFest is open to Concert Choirs, Concert Bands, Show Choirs, Parade Bands, Vocal and Instrumental Jazz Ensembles, Orchestras (both Full and String only), Chamber and Specialty Choirs, Percussion Ensembles and Auxiliary Units.

Nationally renowned adjudicators will provide positive, detailed, written and recorded comments targeting specific growth opportunities for each concert ensemble. Each concert ensemble will receive an on-stage, post-performance clinic from one of our adjudicators. Competitive and non-competitive adjudication options are available to each director.

Your participation with OrlandoFest will continue with a fun and exciting awards ceremony at Universal Orlando® Resort on Saturday evening. All students, directors, chaperones and parents are invited to enjoy this high-energy conclusion to your OrlandoFest experience.